Overview
Company Secretarial Paralegal
Location: Farnborough
Department: Corporate & Commercial
Job Type: Full time
Contract: Permanent
An award-winning Legal 500 firm is seeking a highly organised and proactive Company Secretarial Paralegal to join their Corporate & Commercial team. This is an exciting opportunity to take on a key role supporting both standalone company secretarial matters and a wide range of corporate transactions.
You will work closely with fee earners, managing governance and compliance tasks, preparing statutory and transactional documentation, and ensuring the smooth running of company secretarial processes. This role offers genuine responsibility, autonomy, and the chance to build strong client relationships within a supportive and dynamic team.
Key responsibilities
- Manage company secretarial correspondence and maintain timely communication with clients
- Conduct company searches, including status checks and completion related enquiries
- Provide search results and relevant information to solicitors and clients
- Maintain and update statutory registers with accuracy and attention to detail
- Assist with incorporations and Companies House filings
- Draft and review board minutes and company secretarial documentation
- Prepare and organise due diligence materials for data rooms
- Ensure transaction documents are clearly indexed and accessible
- Support transactions by coordinating electronic signatures (e.g., DocuSign)
- Assist with preparing company secretarial packs for completions
- Support property management companies with handovers and documentation
- Provide company secretarial support for property related matters
- Maintain organised filing systems for efficient document retrieval
- Liaise with clients to collect documentation and provide updates
- Build strong client relationships through clear, confident communication
- Work collaboratively with solicitors to complete governance and transactional tasks
Person specification
- Experience delivering UK company secretarial services
- Strong technical understanding of statutory compliance and Companies House procedures
- Excellent communication skills and the ability to build rapport with clients
- Commercial awareness and an understanding of business needs
- Strong organisational skills with the ability to manage multiple priorities
- A proactive, self motivated approach and the ability to work both independently and as part of a team
This role offers an excellent opportunity to join a growing, ambitious firm that values development, collaboration, and high quality work and will pay a competitive salary. Please apply ASAP to be considered.
*At Chadwick Nott, we are committed to developing a diverse and inclusive culture as well as supporting our large client network achieve the same. We are an equal opportunities employer and encourage applications of all qualified candidates regardless of their age, sex, race, disability, sexual orientation, disability, culture or anything other personal characteristic. We champion and celebrate diversity in the workplace. Where a level of experience is indicated, please note that this is only a guideline.*
Job Tenure: Permanent and Full-Time
Salary: £25000 – £35000 per annum
Location: Farnborough, Hampshire
